MICROSOFT
WORD is
a word processor program from Microsoft. Word Processor is a program
that allows you to create and format documents. It is a program, which is used
for entering and editing text documents on computer. Word Processor
is a program that allows you to create and format documents
MICROSOFT WORD
VERSIONS
There are several versions of
Microsoft Word. This depends on which version (release) is installed in your
computer.
Examples:- Microsoft Word
95
Microsoft Word 97
Microsoft Word 2000
Microsoft Word XP or 2002
Microsoft Word 2003
HOW TO OPEN
MICROSOFT WORD
1. Click "START"
button.
2. Click "PROGRAMS".
3. Click "MICROSOFT
WORD".
OR
1. Click "START"
button.
2. Click "RUN"
NOTE:- Run dialog box
will appear
3. Type WinWord
4. Click "OK" button.
MICROSOFT WORD
SCREEN OR WINDOW
Microsoft Word 2000 screen or
window consists of many bars:-
1. TITLE BAR - This is a bar
at the top of Microsoft Word screen that displays the current program and book
or workbook. On the left of the title bar there is a program icon we call it as
Control button. You use this button to Minimize
the window, to Maximize the window even to Close the window. On the right of
the title bar there are three buttons named Window Control buttons (Minimize,
Maximize and Close).
e.g. Document1 – Microsoft Word
exercise – Microsoft Word
Cont.
2. MENU BAR - This is the
bar normally below the Title bar that comprises of 9 menus.
e.g File, Edit,
View, Insert, Format, Tools,
Table, Window, Help
You can activate
any menu by using a Mouse or a Keyboard.
i.) By using a
Keyboard -
Press and Hold down ALT key, and then press the underlined letter
ii.) By using a
Mouse - Click any menu you want to activate and use
its commands
Cont.
e.g. Alt+F activates File
menu
Alt+E activates Edit menu
Alt+I activates Insert menu
Alt+W activates Window menu
Alt+H activates Help menu
Alt+A activates Table menu
Alt+V activates View menu
Alt+T activates Tools menu
Alt+O activates Format menu
3. Toolbars
HOW
TO DISPLAY OR HIDE A TOOLBAR
i.) Click "VIEW"
menu.
ii.) Click "TOOLBARS"
iii.) Click any
Toolbar you want to display or hide.
4. RULER BAR – This is the
horizontal ruler that displays settings for the paragraph that contains the
insertion point.
HOW
TO DISPLAY OR HIDE RULER BAR
Click
“VIEW” menu.
b.) Click “RULER”
5.
TEXT AREA OR DOCUMENT is a working area where you can type and edit text,
insert pictures, graphics, tables etc
6.
VERTICAL SCROLL BARS – These are the shaded bars along the right side of
a document window. To scroll to another part of the document, drag the box or
click the arrows in the scroll bar.
document window. Click “Next
Page” button to move cursor or insertion point to the beginning of the next
page down.
Cont.
7.
DOCUMENT VIEW ICONS (Document Layout icons) – These are 4
buttons at the bottom left of a document window. Click any of the document view
icon to change the document view.
Examples:- Normal View
or Web Layout View or Print Layout View or Outline View
8.
STATUS BAR - This is the bar at the bottom of the
document window that displays information about a command or toolbar button, an
operation in progress, or the location of the insertion point.
Cont.
Examples:-
Page1 means cursor or
insertion point is within the First page
Sec1 means cursor or
insertion point is within the First section
1/1 means the
cursor or insertion point is within the First page/Total number of pages
is one
At1” means the
distance of cursor or insertion point from the beginning of page is one inch
Cont.
Ln1 means cursor or
insertion point is within the First line
Col1 means cursor or
insertion point is within the First column
REC displays if
Record Macro Toggle is ON or OFF
TRK displays if
Track changes is ON or OFF
EXT displays if
Extend Selection is ON or OFF
OVR displays if
Overtype is ON or OFF
English (U.S) displays the
Spelling and Grammar check language is English (United States
SAVING A
DOCUMENT
1.SAVING
DOCUMENT(FOR THE FIRST TIME)
i.)Click “FILE” menu, and
then Click “SAVE” or “SAVE AS”
OR
i.) Press CTRL+S
(Save Key) or Press F12 (Save As Key)
Cont.
OR
i.) Click “SAVE” button on
the Standard Toolbar
NOTE:- Save As dialog
box will appear
ii.)In the “SAVE IN” box,
Select the location where a document will be saved in
Examples:- My Documents
or Local Disk (C:) or 3.5 Floppy Disk (A:) or Desktop
iii.) In the “FILE NAME”
box, Type a name for the document.
iv.) Click “SAVE” button
when you are done.
2.SAVING AN
EXISTING DOCUMENT)
i.)Click “FILE” menu, and
then Click “SAVE”
OR
i.)Press CTRL+S (Save
Key)
OR
i.)Click “SAVE” button on
the Standard Toolbar
SAVING A COPY OF A DOCUMENT
i.)Open
a document you want to make a copy of.
ii.)Click
“FILE” menu, and then Click “SAVE AS”
OR
ii.)
Press F12 (Save As Key)
NOTE:- Save As dialog
box will appear
iii.)
In the “SAVE IN” box, Select the location where a document will be saved
in
Examples:- My Documents
or Local Disk (C:) or 3.5 Floppy Disk (A:) or Desktop
iv.)
In the “FILE NAME” box, Type a new name for the document.
v.)
Click “SAVE” button when
OPENING A
DOCUMENT
i.)Click
“FILE” menu, and then Click “OPEN”
OR
i.)Click
“OPEN” button on the Standard Toolbar
OR
i.)Press
CTRL+O (Open Key)
NOTE:- Open dialog box
will appear
ii.)In
the “LOOK IN” box, Select the location the document you want
iii.)In
the “FILENAME” box, Type a name for the document you want to open.
iv.)Click
“OPEN” button when you are done.
HOW TO CHANGE
DOCUMENT LAYOUT VIEW
Click
"VIEW" menu.
Click
any of the following document layouts or layout view
e.g
Normal or Web layout or Print Layout or Outline
CREATING A NEW
BLANK DOCUMENT
Click
"FILE" menu, and then Click "NEW"
NOTE:- New dialog box
will appear
Click
"OK" button.
OR
Click
"NEW BLANK DOCUMENT" button on Standard Toolbar.
OR
Press
CTRL+N (New Blank Document Key)
SWITCHING
BETWEEN ACTIVE DOCUMENTS
1. Click "WINDOW"
menu, and then Click a Document you want to switch to.
OR
1. Click a button representing a
Document you want to switch to on TASKBAR.
CLOSING A
DOCUMENT
1. Switch to a document you want
to close.
2. Click “FILE” menu, and
then Click “CLOSE”
OR
2. Press CTRL+W (Close
Key)
EXITING
MICROSOFT WORD SCREEN OR WINDOW
1. Click “FILE” menu, and
then Click “EXIT”
OR
1. Press ALT+F4 (Close
window key)
SWITCHING TO A
FULL SCREEN MODE
To display as much of your
document as possible on the screen, you can switch to full-screen mode. In this
mode, Microsoft Word removes distracting screen elements, such as toolbars and
scroll bars.
1. Click "VIEW" menu,
and then Click "FULL SCREEN"
NOTE:- To turn off full-screen mode and switch to the
previous view, Click "Close Full Screen" on the Full Screen
toolbar, or press ESC (Escape Key).
MOVING THE
CURSOR AROUND THE DOCUMENT
.
Press
|
To move
|
|||
← LEFT ARROW
|
One character
to the left
|
|||
→ RIGHT ARROW
CTRL+LEFT
ARROW
|
One character
to the right
One word to
the left
|
|||
CTRL+PAGE DOWN
CTRL+PAGE UP
CTRL+END
CTRL+HOME
|
To the top of
the next page
To the top of
the previous page
To the end of
a document
To the
beginning of a document
|
|||
CTRL+RIGHT
ARROW
CTRL+UP ARROW
|
One word to
the right
One paragraph
up
|
|||
CTRL+DOWN
ARROW
↑ UP ARROW
|
One paragraph down
Up one line
|
|||
CTRL+PAGE DOWN
CTRL+PAGE UP
CTRL+END
CTRL+HOME
|
To the top of
the next page
To the top of
the previous page
To the end of
a document
To the
beginning of a document
|
|||
↓ DOWN ARROW
END
HOME
ALT+CTRL+PAGE
UP
|
Down one line
To the end of
a line
To the
beginning of a line
To the top of
the window
|
|||
ALT+CTRL+PAGE
DOWN
PAGE UP
PAGE DOWN
|
To the end of
the window
Up one screen
(scrolling) Down one screen (scrolling)
|
|||
USING GO TO
COMMAND
You can use GO
TO command to move cursor or insertion point to the beginning of any page you
specify.
HOW TO USE GO TO
COMMAND
1. Click “EDIT” menu, and
then Click “GO TO”
OR
1. Press CTRL+G (GO TO
Key)
OR
1. Press F5 (GO TO Key)
NOTE:- Find and
Replace dialog box will appear
2. In the “ENTER PAGE NUMBER”
box, Type a number of the page you want cursor to go to.
3. Click “GO TO” button
(which was formerly named NEXT)
4. Close the dialog box when you
are done.
SELECTING TEXT
OR HIGHLIGHTING TEXT
TO
SELECT A WORD
Double Click the word
TO
SELECT ANY AMOUNT OF TEXT
Drag over the
text
TO
SELECT A LINE OF TEXT
Move the pointer
to the left of the line until It changes to a right-pointing arrow, and then
Click.
TO
SELECT MULTIPLE LINES OF TEXT
Move the pointer
to the left of the lines until it changes to a right-pointing arrow, and then
Drag up or down.
TO
SELECT A SENTENCE
Hold down CTRL Key, and
then Click anywhere in the sentence.
TO
SELECT A PARAGRAPH
Move the pointer to the left of
the paragraph until it changes to a right-pointing arrow, and then Double
Click.
OR
Triple Click anywhere in the
Paragraph.
TO
SELECT MULTIPLE PARAGRAPHS
Move the pointer to the left of
the paragraphs until it changes to a right-pointing arrow, and then Double
Click and Drag up and down.
CONT.
TO
SELECT A LARGE BLOCK OF TEXT
Click at the start of the
selection, scroll to the end of the selection, and then hold down SHIFT
key and Click.
TO
SELECT AN ENTIRE DOCUMENT OR TO SELECT ALL TEXT
Move the pointer to the left of
any document text until it changes to a right-pointing arrow, and then Triple
Click.
OR
Click "EDIT"
menu, and then Click "SELECT ALL"
OR
Press CTRL+A (Select All
Key)
SELECT TEXT AND
GRAPHICS
.
.
Select text by holding down SHIFT
and pressing the key that moves the insertion point
CONT.
Cont.
Keyboard
shortcuts that work (almost everywhere)
EDITING YOUR
DOCUMENT
INSERTING
TEXT
1. Click where you want to insert
text.
2. Type your text
2. REPLACING
TEXT
1. Click where you want to
replace text.
2. Turn On "OVR"
(Overtype)
3. Type your text.
4. Turn Off "OVR" (Overtype)
when you are done.
Cont.
HOW TO TURN ON
OR OFF OVR (OVERTYPE)
1. Double Click "OVR"
on Status Bar.
OR
1. Press INSERT key on
Keyboard to turn on or off OVR
Cont.
3. FINDING AND
REPLACING TEXT
1. Click "EDIT"
menu, and then Click "REPLACE"
OR
1. Press CTRL+H (Replace
Key)
NOTE:- Find and
Replace dialog box will appear
2. In "FIND WHAT"
box, Type the information you want to search for.
3. In "REPLACE WITH"
box, Type the text that you want to use as replacement text.
4. Do any of the followings:-
a.) Click "FIND
NEXT" button to find and select the next occurrence of the text or
formatting specified in the Find what box.
b.) Click "REPLACE"
button to Replaces the selected instance of the search criteria, finds the next
occurrence, and then stops.
c.) Click "REPLACE
ALL" button to automatically replace all occurrences of the search
criteria in your document
4. DELETING TEXT
i.) BY USING
BACKSPACE KEY
a.) Position Cursor or Insertion
Point at the end of the text to be deleted.
b.) Press BACKSPACE Key.
ii). BY USING
DELETE KEY
a.) Position Cursor or Insertion
point at the beginning of the text to be deleted.
b.) Press DELETE Key.
Cont.
iii.) DELETING A
RANGE OF TEXT
a.) Select the text to be
deleted.
b.) Press DELETE Key.
5. COPYING TEXT
1. Select the text to be copied.
2. Click "EDIT"
menu, and then Click "COPY"
OR
2. Press CTRL+C (Copy Key)
OR
2. Click "COPY"
button on Standard Toolbar.
OR
Cont.
Right
click on selected text, and then Click “COPY”
Position
Insertion point or cursor to a new location (destination).
Click "EDIT" menu, and the
Click "PASTE"
OR
Press CTRL+V (Paste Key)
OR
Click "PASTE" button on
Standard Toolbar
OR
. Right Click on new location,
and then Click “PASTE”
Cont.
6. MOVING TEXT
1. Select the text to be moved.
2. Click "EDIT"
menu, and then Click "CUT"
OR
2. Press CTRL+X (Cut Key)
OR
2. Click "CUT"
button on Standard Toolbar.
OR
2. Right click on selected text,
and then Click “CUT”
3. Position Insertion point or
cursor to a new location (destination).
4. Click "EDIT"
menu, and the Click "PASTE"
OR
4. Press CTRL+V (Paste
Key)
Cont.
OR
4. Click "PASTE"
button on Standard Toolbar
OR
4. Right Click on new location,
and then Click “PASTE”
7. ZOOM IN ON OR
OUT OF A DOCUMENT
You can "zoom in" to
get a close-up view of your document or "zoom out" to see more of the
page at a reduced size.
1. Click the arrow next to the "Zoom"
box on Standard Toolbar..
2. Click the zoom setting you
want
e.g. 400%
150%
75%
50%
500%
Cont.
OR
1. Click inside the “Zoom”
box on Standard Toolbar.
2. Type any number between 10 to
500
3. Press ENTER Key when
you are done.
OR
1. Click "VIEW"
menu, and then Click "ZOOM"
NOTE:- Zoom dialog box
will appear
2. Select any percentage between
10% to 500%, and then Click "OK" button
Cont.
8. UNDO MISTAKES
Microsoft Word 2000 displays a
list of the most recent actions you can undo.
HOW TO USE UNDO
COMMAND
1. Click “UNDO” button on
the Standard Toolbar
OR
1.Click “EDIT” menu, and
then Click “UNDO”
OR
1. Press CTRL+Z
(Undo Key)
Cont.
9. REDO COMMAND
You can later decide you didn't
want to undo an action or You can reverse UNDO command.
HOW TO USE REDO
COMMAND
1.Click “EDIT” menu, and
then Click “REDO”
OR
1.Press CTRL + Y (Redo
Key)
OR
1. Click “REDO” button on
the Standard Toolbar
10. SPELLING AND
GRAMMAR CHECKING
i.) TO SPELL
CHECK A WORD
a.) Right Click a word you want
to spell check.
b.) Click the correct suggestion.
Cont.
ii.) TO SPELL
CHECK THE ENTIRE DOCUMENT
a.) Click "TOOLS"
menu, and then Click "SPELLING AND GRAMMAR"
OR
a.) Press F7 (Spelling and
Grammar Key)
NOTE:- Spelling and
Grammar dialog box will appear
b.) Make the changes you want.
iii.) TO CHANGE
THE DEFAULT SPELLING AND GRAMMAR LANGUAGE
a.) Click "TOOLS"
menu.
b.) Click "LANGUAGE",
and then Click "SET LANGUAGE"
NOTE:- Language dialog
box will appear
c.) Select any language you want.
eg English (U.K)
d.) Click "DEFAULT"
button, and then Click "YES"
e.) Click "OK"
button
Cont.
iv.) TO LOOK UP
WORDS IN THESAURUS
1. Select or type a word for
which you want to find a synonym, an antonym, or related words.
2. Click "TOOLS"
menu,
3. Click “LANGUAGE”, and
then Click “THESAURUS”.
NOTE:- Thesaurus
dialog box will appear
4. Select the options you want.
NOTE:- You can also
find a common synonym for a word by right-clicking the word, pointing to
Synonyms on the shortcut menu, and then clicking the synonym you want
WORD COUNT
You can count words and line in
document (You can count the statistics of the document).
HOW TO USE WORD
COUNT
Click “TOOLS” menu.
Click “WORD COUNT”
NOTE:- Word Count
dialog box will appear
Read the statistics, and then
Click “OK” button when you are done.
INSERTING
PICTURES
1. INSERTING
CLIPART
Position cursor or insertion
point where ClipArt will appear.
Click “INSERT” menu.
Click “PICTURE”, and then
Click “CLIPART”
NOTE:- Insert ClipArt
window will appear
Click any category you want to
insert its pictures.
Examples:- Animals,
Entertainment, Cartoons, Academic, Buildings etc etc etc
Right Click a picture you want to
insert, and then Click “INSERT”
Close the Insert ClipArt window
when you are done.
Cont.
2. INSERTING
PICTURES FROM FILE
Position cursor or insertion
point where ClipArt will appear.
Click “INSERT” menu.
Click “PICTURE”, and then
Click “FROM FILE”
NOTE:- Insert Picture
dialog box will appear
In the “LOOK IN” box,
Select the appropriate location where pictures are located. Examples:-
My Pictures, My Documents, Local Disk (C:)
Click a picture you want to
insert, and then Click “INSERT” button.
Cont.
3. INSERTING
WORDART
Position cursor or insertion
point where WordArt will appear.
Click “INSERT” menu.
Click “PICTURE”, and then
Click “WORDART”
NOTE:- WordArt Gallery
dialog box will appear
Select a WordArt Gallery you
want, and then Click “OK” button.
Type and edit your text, and then
Click “OK” button when you are done.
Cont.
4. INSERTING
AUTOSHAPES
1. Click "INSERT"
menu.
2. Click "PICTURE",
and then Click "AUTOSHAPES"
NOTE:- Autoshapes and
Drawing Toolbars will appear anywhere around your document
3. Click to select any shape you
want.
e.g. Lines, Basic Shapes, Block
Arrows, Flowchart, Stars and Banners, Callouts etc etc etc
4. Position mouse pointer inside
a document, and then use dragging skill to draw what you want
INSERTING
SYMBOLS
Position cursor or Insertion
point where symbols will appear.
Click “INSERT” menu.
Click “SYMBOL”
NOTE:- Symbol dialog
box will appear
Select the symbols or special
characters you want.
Click “INSERT” button.
Close the symbol dialog box when
you are done.
INSERTING DATE
AND TIME
Position cursor or Insertion
point where Date or Time or both will appear.
Click “INSERT” menu.
Click “DATE AND TIME”
NOTE:- Date and Time
dialog box will appear
Select any available format you
want.
Click “OK” button when you
are done.
tabs
Helps the user
position text on column form on the word document without using tables
Settings
Click on place
you want tabs to start/to be applied
On format menu,
click on tabs
Enter the tab
position
Select the
alignment of the text on tab stop position
Select leader if
necessary( dotted line to appear before text on tab stop position
Click on set
Follow the above
4 steps to enter other tab stop positions
After entering
all the stops you want, click OK
Removing tab stops
Click where you want the tabs
removed
On format menu, click on tabs, to
remove all tabs, click clear all
Click on Ok
Adding borders
Select text if text/paragraph
border
Or don’t select anything if page
border
On format menu, click on border
and shading
Click on the tabs you want,
select the borders styles you want
Click ok
INSERTING PAGE
NUMBERS
Click “INSERT” menu, and
then Click “PAGE NUMBERS”
NOTE:- Page Numbers
dialog box will appear
Select the “POSITION”.
Examples:- Top of Page
(Header) or Bottom of Page (Footer)
Select the “ALIGNMENT”
Examples:- Right or Left
or Center (Centre) or Inside or Outside
Click “OK” button when you
are done.
REMOVING PAGE
NUMBERS
Click “VIEW” menu
Click “HEADER AND FOOTER”
NOTE:- Header and
Footer Toolbar will appear
If you positioned the page
numbers at the bottom of the page, Click “Switch Between Header and Footer”
on the Header and Footer toolbar.
Select a page number.
If you inserted page numbers by
using the Page Numbers command on the Insert menu, make sure to select
the frame around the page number.
Press DELETE key
FORMATTING THE
DOCUMENT BACKGROUND
Click “FORMAT” menu.
Click “BACKGROUND”
Click any colour you want.
FORMATTING
COLUMNS
Click “FORMAT” menu.
Click “COLUMNS”
NOTE:- Columns dialog
box will appear
Select the options you want to
use.
eg Number of columns, Width,
Spacing, Line Between
Click “OK” button when you
are done
CHANGE CASE
Microsoft Word 2000 has 5 cases
you can use on selected text.
Examples:- Sentence case,
Lowercase (small letters), Uppercase (Capital Letters), Title case, Toggle case
HOW TO USE
CHANGE CASE ON SELECTED TEXT
Select the Text.
Click “FORMAT” menu, and
then Click “CHANGE CASE”
NOTE:- Change Case
dialog box will appear
Select any case you want
Click “OK” button when you
are done.
TIP:- Sentence
Case will capitalize the first letter of the first word in the selected
sentences. Lowercase (Small Letters) will change all selected text to
lowercase letters.
Uppercase (Capital
Letters) will change all selected text to capital letters. Title Case
will capitalize the first letter of each word in the selection. Toggle Case
will change all uppercase letters to lowercase in the selection and vice versa.
FORMATTING FONT
Font changes the size and
appearance of text. Microsoft Word 2000 has different font that you can use on
text.
HOW TO USE FONT
ON EXISTING TEXT
Select the text.
Click “FORMAT” menu, and
then Click “FONT”
NOTE:- Font dialog box
will appear
Click “FONT” tab
Select the options you want.
Examples:- Font, Font
size, Font Colour, Font Style, Effects, Underline Style, Underline Colour
Click “OK” button when you
are done.
FORMATTING TEXT
EFFECTS OR ANIMATED TEXT
Microsoft Word 2000 has 6
animations you can use on text
a.) Blinking Background.
b.) Las Vegas Lights
c.) Marching Black Ants
d.) Marching Red Ants
e.) Shimmer
f.) Sparkle Text
HOW TO USE TEXT
EFFECTS OR ANIMATED TEXT ON TEXT
1. Select the text.
2. Click "FORMAT"
menu, and then Click "FONT"
NOTE:- Font dialog box
will appear
3. Click "TEXT
EFFECTS" tab.
4. Click any animation you want
to use.
5. Click "OK"
button when you are done.
WORKING WITH
OFFICE ASSISTANT
1. TO SHOW THE
OFFICE ASSISTANT
a.) Click "HELP" menu.
b.) Click "SHOW THE
OFFICE ASSISTANT"
2. TO HIDE THE
OFFICE ASSISTANT
a.) Click "HELP"
menu.
b.) Click "HIDE THE
OFFICE ASSISTANT"
3. TO CHOOSE THE
OFFICE ASSISTANT
a.) Right Click the Office
Assistant.
b.) Click "CHOOSE
ASSISTANT"
Cont.
NOTE:- Office Assistant
dialog box will appear
c.) Click "NEXT" and
"BACK" buttons to scroll through the different Assistants.
d.) Click "OK"
button when you are done.
4.HOW TO GET
HELP (USING HELP)
a.) Click “HELP” menu.
b.) Click “MICROSOFT WORD
HELP”
NOTE:- A yellowish
dialog box will appear
c.) Type any Microsoft Word topic
or command you want to get its details.
d.) Click “SEARCH”
e.) Click any search results
(Note:- The screen will be divided into two parts)
f.) Close the Microsoft Word help
window when you are done.
FORMATTING BULLETS
AND NUMBERING
Select the Text.
Click “FORMAT” menu.
Click “BULLETS AND NUMBERING”
NOTE:- Bullets and
Numbering dialog box will appear
Click one of the following tabs:-
Bulleted or Numbered or Outline Numbered
Select the bullet or number style
you want (You may customize any bullet or number style by clicking “CUSTOMIZE”
Click “OK” button when you
are done.
FORMATTING
PARAGRAPH
Select the Text.
Click “FORMAT” menu.
Click “PARAGRAPH”
NOTE:- Paragraph
dialog box will appear
Select the options you want
Examples:- Line spacing,
Spacing, Indentation, Special, Alignment
Click “OK” button when you
are done.
FORMATTING
BORDERS AND SHADING
Select the text.
Click “FORMAT” menu.
Click “BORDERS AND SHADING”
NOTE:- Borders and
Shading dialog box will appear
Click one of the following tabs:-
Borders or Page Border or Shading
Select the options you want to
use.
Examples:- Setting, Style,
Apply To, Colour, Art etc etc etc
Click “OK” button when you
are done
WORKING WITH
TABLES
1. CREATING A
TABLE
1. Position Insertion point or
cursor where a table will appear.
2. Click "TABLE" menu.
3. Click "INSERT", and
then Click “TABLE”
NOTE:- Insert Table
dialog box will appear
4. Specify the number of columns
and rows.
5. Click "OK"
button when you are done.
Cont.
2. CHANGING THE
TABLE AUTOFORMAT
1. Click any cell of the table
you want to change its borders.
2. Click "TABLE"
menu.
3. Click "TABLE
AUTOFORMAT"
NOTE:- Table
Autoformat dialog box will appear
4. Specify (Select) the format
you want and other options.
5. Click "OK"
button when you are done.
Cont.
3. INSERTING
COLUMNS
1. Select the columns to be
inserted.
2. Click "TABLE"
menu.
3. Click "INSERT"
4. Click either "COLUMNS
TO THE LEFT" or "COLUMNS TO THE RIGHT"
Cont.
4. INSERTING
ROWS
1. Select the rows to be
inserted.
2. Click "TABLE"
menu.
3. Click "INSERT"
4. Click either "ROWS
ABOVE" or "ROWS BELOW"
Cont.
5. DELETING
COLUMNS
1. Select the Columns to be
deleted (erased).
2. Click "TABLE"
menu.
3. Click "DELETE"
4. Click "COLUMNS
Cont.
6. DELETING ROWS
1. Select the Rows to be deleted
(erased).
2. Click "TABLE"
menu.
3. Click "DELETE"
4. Click "ROWS“
7. MERGING CELLS
OR JOINING CELLS
1. Select the
Cells to be merged (Joined).
2. Click
"TABLE" menu.
3. Click
"MERGE CELLS"
Cont.
8. SPLITTING
CELLS OR DIVIDING CELLS
1. Click a cell to be splitted
(divided into rows or columns).
2. Click "TABLE"
menu.
Cont.
3. Click "SPLIT
CELLS"
NOTE:- Split Cells
dialog box will appear
4. Specify (Select) the number of
columns or rows or both to be splitted.
5. Click "OK"
button.
Cont.
9. SPLITTING A
TABLE
Click any cell of the table.
Click “TABLE” menu.
Click “SPLIT TABLE”
10. CONVERTING
TABLE TO TEXT
Click any cell of the table.
Click “TABLE” menu.
Click “CONVERT”, and then
Click “TABLE TO TEXT”
11. CONVERTING
TEXT TO TABLE
Select the text you want to
appear in table.
Click “TABLE” menu
Click “CONVERT”, and then
Click “TEXT TO TABLE”
Cont.
12. DELETING A
TABLE
1. Click any cell of the Table to
be deleted (erased).
2. Click "TABLE"
menu.
3. Click "DELETE"
4. Click "TABLE"
13. CHANGING THE
TEXT DIRECTION IN CELLS
1. Select the cells with text you
want to change text direction.
2. Click "FORMAT"
menu.
3. Click "TEXT
DIRECTION"
NOTE:- Text Direction
dialog box will appear
4.Select any direction you want,
and then Click "OK"
Inserting drop cap
Position the cursor to the letter
you want to insert drop cap
Go to format menu
Select Drop cap
Drop cap window appears
Choose the position for your drop
cap.e.g. Dropped
Change line to drop e.g. 3
Change distance from text. e.g.
0.1
Then click on: OK
Adding a circle or ecllipse
Adding
a circle or ellipse
Clock on: the Oval button.
Hold down the left mouse button
and drag out to the required shape.
Release the mouse.
Adding
a box
Click on: the box button
Hold down the left mouse button
and drag out to the required shape.
Release the mouse.
Mail merge
What
is mail merge?
Mail merge is the name given to
the merging of information (usually names and addresses).
It used to send the same message
to many people
How
to create mail merge.
Open a Word document
Type your document e.g. a letter
Save the document with the
filename: Merge.
How to create
mail merge
Method
From the Tools menu,
select: Mail Merge.
NOTE:
Mail merge Helper
dialogue box appears
In the Main document section 1,
click on: Create.
Select: Form Letters from
the menu.
When prompted, select: Active
window
The Mail Merge Helper
dialogue box appears again.
Note: filename and
path of the merge document is now displayed in section1.
In the Data source section 2,
click on: Get Data.
Create Data Source from
the menu.
the create Data Source
dialogue box appears
Note: if the data
source already existed, you would need to click on: Open Data Source
Creating and
saving the merge document
Creating and
saving the merge document
Open a new word file.
Key in the document.
Save the file.
From tools menu, select: Mail
Merge, create, from letters ( or Mailing Labels)
Click on: Active window
Creating and saving the data
source
Click on Get Data, Create Data
Source
Add/Remove Field names as
appropriate.
Click on: OK
Cont.
Entering
Merge Fields in merge document
Position the cursor where you
want the first Merge Field to be.
On the Mail merge toolbar click
on Insert Merge Field.
Click on the Field to insert.
Repeat until all Merge Fields are
inserted.
Viewing merged document
Click on: View Merged Data button
on Mail Merge toolbar
Share This :
comment 0 Comments
more_vert